Fill out this guide so I arrive on your day fully prepared — knowing your timeline, your must-have shots, and every person I need to find.
This shot list guide is how you communicate your vision to me before the event. The more detail you provide, the better I can prioritize and plan — so nothing important gets missed.
Fill out each section below. Work through them in order — earlier sections give me the context I need to understand the later ones.
When you're done, click Mark as Complete. The form will check that the required fields are filled.
Click Save / Print PDF to generate your completed shot list, then email it to me at — or use the email button to pre-fill the message.
Not sure about something? Leave it blank and add a note in the "Anything Else" section. Required fields are marked with *.
Basic event details. This becomes the header on your printed shot list.
Help me get oriented before I even walk in the door. Where do I go, who do I ask for, and when should I be there?
How do you want this event to feel in photos? Select every word that resonates — these guide my shot choices, lighting approach, and editing style.
When I'm making split-second decisions about where to point the camera, this list is what I refer back to. Check everything that's a priority for this event.
These are non-negotiable shots I will make sure happen no matter what. Be as specific as possible — who's involved, what's happening, roughly when. You can mark up to 3 as VIP, which means they're my absolute first priority of the day.
These are on my radar but not guaranteed — I'll capture them if the timing and flow allow. Think of these as bonus shots rather than requirements.
List anyone who absolutely needs to appear in the final gallery. Think: honorees, speakers, board members, sponsors, anyone whose absence from the photos would be a problem. The more I know about who to look for and how to spot them, the better.
List every posed group photo you need, in priority order. If we run short on time, I'll work from the top down — so put the most important groups first.
Walk me through the order of the day. I use this to plan exactly where I need to be and when — especially for one-time moments like awards or entrances that I can't reshoot if I miss them.
This helps me work respectfully and effectively with every guest at your event.
Use this space for anything that doesn't fit neatly into the sections above. Surprises, special traditions, family dynamics, last-minute changes, things you're nervous about — if it would help me do my job better, write it here.
Once you mark it complete, you'll be able to download your shot list as a PDF. Please submit at least 48 hours before your event.
Small additions after submission are always fine — just email me. However, significant changes within 48 hours of your event may not be possible to accommodate. The earlier you submit, the more time I have to prepare.
Step 3: Click "Save / Print PDF" above to open your completed shot list. Save it as a PDF using your browser's print dialog (choose "Save as PDF" as the destination).
Then email the PDF to with your event name in the subject line. Use the button below to pre-fill the email for you.
If you need to make changes, you can still edit the form — just click "Save / Print PDF" again to regenerate the PDF.